Challenges of the municipal risk and vulnerability analysis
Publish date: 2016-04-14
Report number: FOI-R--4245--SE
Pages: 71
Written in: Swedish
Keywords:
- Risk and vulnerability analysis
- RVA
- process
- municipality
- safety
- security
- climate
Abstract
All Swedish municipalities have the responsibility to conduct a risk and vulnerability analysis (RVA) on a four year basis, encompassing each municipality's geographical area of responsibility. The reports created in the RVA-processes are in turn sent to the County Administrative Boards, which constitute the regional governmental bodies of the Swedish crisis management system. This report presents the results of a study on how RVAs are conducted in 16 Swedish municipalities in the county of Västra Götaland, attempting to identify challenges, difficulties and best practices. The study's results constitute the foundation of a larger, four-year (2015-2018) project which sets out to create a process support framework for future municipal RVAs. The project is conducted by the Swedish Defence Research Institute (FOI), and commissioned by the County Administrative Board of Västra Götaland. The project's motivation relates to the municipalities' need of support in their RVA-work, mainly concerning how the RVA results can be utilised in the municipal organisation as a whole. Another motivation of the project is that the county's municipalities in the future will be subjected to greater stresses due to climate change, and that aspects of municipal climate change management are expected to be a part of the regular RVAs. According to these motivations, the study is conducted with the assumption that a functioning and harmonised RVAprocess is required in order to be useful to the organisation, but also to be able to include the appropriate parts of climate change management. The study's empirical phase consists of two steps: Firstly, an understanding of the municipal RVA-process and the support needs of its inherent sub-processes has been created as through identification, inventory and review of the existing support literature and guidelines regarding RVA-work. Secondly, an understanding has also been created in conducting an empirical interview study targeting security and preparedness officers representing 16 of the county's total of 49 municipalities. The combined material has enabled us to analyse the typical RVA's inherent and surrounding activities, discerning who is responsible for them and how they are interconnected - in order to create a holistic model of the RVA-process. Additionally, we have also identified and discussed a number of challenges which are relevant while developing the process support framework. The findings of the study shows that a municipal RVA poses significant challenge as the municipalities have very divergent preconditions in conducting it. Furthermore, the RVA requires a security and preparedness officer who has knowledge of how a Swedish municipality operates and the capability to engage and involve the various municipal departments in joint work. The findings also indicate that municipal RVA challenges lie within domains as competence management, the advocacy platform of the security and preparedness officer, the RVA's contribution to the municipal organisation, the management rationale of the organisation, planning, safety inducing measures, adjacent processes, information sharing, the RVA conceptual framework and the documentation methodology. The challenges presented above will be utilised in the project's upcoming work together with the process model in order to identify which activities and subprocess that require support and why, but also how the support structures may to be developed. The continued project efforts will likewise address the issue of how the climate change management aspects of RVA can be enhanced. The goal of the four-year project is to develop a process support framework and a toolbox. The framework's role is to provide RVA-related fundamental concepts, methodological support, best practice examples, an interface to other knowledgerelated processes and supporting the utilisation of the toolbox. The toolbox's task is to be able to support process-related activities such as data structuring, risk visualisation and result presentation.